Administrative Assistant – Legal

Corporate Office, St. Louis, MO

Job Purpose:   To provide administrative support to the legal department.

Major Responsibilities/Activities:

  • Prepare and coordinate distribution of correspondence and materials to members of the Company’s Board of Directors and senior management.
  • Responsible for organization, maintenance and updating of corporate and contract legal files, including minute books, securities filings and finance and acquisition documents.
  • Prepare, proof and edit written materials and agreements in support of corporate legal group.
  • Assist department members in updating various state and federal databases related to corporate licenses and permits.
  • Manage relevant department members’ calendars; schedule and organize meetings, travel, conferences and department activities.
  • Other special projects as assigned.

Required Qualifications:

  • 3 – 5+ years’ experience as an assistant for corporate law attorneys in a law firm or in-house legal department.
  • Experience in handling tasks associated with Securities and Exchange Commission filings, mergers and acquisitions, corporate organizational and governance matters and organizing corporate legal files.
  • Excellent organizational skills and attention to detail, with ability to manage multiple tasks/priorities and meet time-sensitive deadlines.
  • Strong interpersonal skills, with ability to interact effectively with individuals at all levels with poise, tact and diplomacy.
  • Excellent verbal and written communication skills.
  • Excellent typing and proofreading skills and proficiency in word processing, spreadsheet, presentation and e-mail applications
  • Ability to work occasional overtime.

Preferred Qualifications:

  • 5 – 7+ years’ experience as an assistant for corporate law attorneys in a law firm or in-house legal department.
  • Experience assisting corporate attorneys on a variety of international law requirements and projects.